Executive Assistant vacancy

Executive Assistant

Our client, a global strategy and communications consultancy firm is looking to hire an Executive Assistant to the Chief Operations Officer. Having a one-on-one working relationship with the COO, the Executive Assistant will serves as the primary point of contact for internal and external matters pertaining to the office of the COO.
KEY RESPONSIBILITIES
Operations Support

• Monitor progress of operations against deliverables, timelines, and budgets.
  
• Attend meetings with and/or on behalf of the COO. Take minutes and action points during the meetings and circulate them to the hub and function heads whilst reporting the same to the COO as required.
  
• Ensure that all corporate reports from the respective hub and function heads are received by the COO in a timely manner.
  
• Analyse and report on the contents of the corporate reports received and advise the COO on corporate performance.
  
• Follow-up on execution of pre-agreed action points by the hub and function heads and report back on the progress of the action execution to the COO.
  
• Provide oversight over performance of the hubs’ and functions’ dashboard and balance score cards.
  
• Research and prepare analysis and recommendations on assignments as directed by the COO
  

Calendar Management

• Manage the COO’s calendar. Make the COO’s daily schedules, prioritize and prepare for upcoming meeting, trips and events.
  
• Manage all travel arrangements and provide detailed itineraries.
  
• Coordinate all incoming and outgoing calls for/from the COO
  

Communication Coordination

• Receive all formal/informal and internal/external communication directed to the COO
  
• Manage business planning calendar of the company which includes day-to-day and long-term organization.
  
• Update all the COO’s intended recipients on relevant information as directed
  

REQUIREMENTS

• A graduate with a Master’s level degree with 3-5 years' experience working as an Executive Assistant to a CEO/COO/CTO in a fast paced organization preferably in a financial/technological consultancy firm
  
• Possess numerical and analytical skills with a good understanding of corporate finance
  
• Excellent oral and written skills, with well-developed relationship skills
  
• Strong work ethic and self-discipline, with high energy and personal drive
  
• Personable and presentable with unquestionable integrity
  

Remuneration:our client will pay a competitive package plus benefits, negotiable dependent on experience and demonstrable contribution.
If you are interested in the position and have the skills we are looking for, we would like to hear from you. Please apply on-line for this position attached a copy of your updated resume together with details of your current salary and benefit package at www.careers.tgagroupea.com . The interview process for this position will commence immediately we receive suitable applications.


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