Procurement Support Analyst

Procurement Support Analyst
Diageo Nairobi - Kenya
Job description
****Application deadline: 26 th September, 2014****
This role reports the PTP Process Improvement Lead - ABSC
Context/Scope:Global Diageo Business Services (GDBS) is a global multi-functional shared service entity that processes DIAGEO-wide transactions across various world regions. Processes in scope are: Order to Cash, Source to Pay, and Record to Report.

Diageo also has selected BPO partners that support service provision in Global offshore centres. DBS is a multicultural, multi-language and matrixed environment.

A Regional hybrid (Diageo and BPO partner) Service Centre, dubbed the Africa Business Services Centre (ABSC), has been set up in Nairobi to service the Africa Region and its markets of EABL, Nigeria, Ghana and Cameroon initially.
Purpose of the Role:

• Provide Insights to procurement through reporting – Spend analysis, Price Variances etc. and come up with Improvements in procurement reporting process.
  
• To support Procurement in delivering real time, professional analyst activities in SAP including Supplier Financing tasks leading to better supplier relations and improved payment terms.
  
• To ensure that Procurement and supplier queries to the centre are dealt with promptly and courteously.
  
• To coordinate vendor master data tasks and amendments and ensure requests are attended to on time and as per the SLA.
  

To contribute ideas, energy, enthusiasm and support to the continuous improvement of the „Purchase to Pay” process
Market Complexity: The ABSC services IMCs in East and West Africa and works with Budapest GDBS Centre and a third party BPO on shore and offshore (GENPACT) to ensure the very best of service, a robust control environment and continual process improvement in back office processes in order to deliver greater efficiency and competitive advantage for Diageo in the region.
Top Accountabilities:

• Manage Supplier Financing tasks by ensuring on boarded suppliers invoices are discounted on time with zero errors. Resolve any disputes arising out of invoice discounting process.
  
• Manage failed source of supply in liaison with procurement team (Monitor outstanding Purchasing Requisitions and progress them with relevant Buyers in the markets and ensure converted to Requests for Quotation (RFQs)
  
• Coordinate Vendor master data tasks at the centre within SLAs.
  
• Create and share with procurement team reports on spend analysis, price variances, contract’s expiry, one time vendor usage etc.
  
• Track and share KPIS on PIR execution, RFQ execution etc.
  
• Contribute to the Process Improvement Lead as well as PTP Team Lead’s plans of driving increasing efficiency and effectiveness in the PTP process
  

Monitor price differences between Purchase Information Records (PIRs) and Purchase Orders and progress with the POLO Teams and Vendor Query Management teams as appropriate.
Qualification & Experience:Degree in finance/economics and equivalent relevant experience desirable
Excellent business English skills
MS Office, Excel, Outlook, SAP

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