East African Breweries Personal Assistant vacancy

East African Breweries Personal Assistant to the Managing Director, KBL
Personal Assistant to the Managing Director, KBL
Diageo Nairobi - Kenya
Job description
****Application deadline: 21 st September, 2014****This role reports the Managing Director, KBLContext/Scope:KBL produces & distributes a large portfolio of alcoholic and non-alcoholic beverages; it also includes a malting plant and a glass factory within its matrix of companies and operates throughout the EA region. Our business model includes publicly quoted companies, joint ventures and 3rd party distributors.
KBL’s businesses produce and sell a range of local beer and spirit brands including Tusker, Senator Keg and Guinness (beer) and Kane Extra Gold; Richot and V&A (spirits). KBL’s association with Diageo make it also the leading premium spirits company in East Africa, and its great brands include Johnnie Walker Scotch Whisky, Smirnoff vodka, Baileys and Gilbeys gin.
This role interfaces with Key Stakeholders- KBL Exec Members, Global Diageo leadership, customers; suppliers – (both current and potential), Board of Directors, EABL/Diageo-Strategic Partners, Commercial Managers and BU functional Heads to derive solutions on issues and opportunities confronting EABL/Diageo.Purpose of the role:• Provide support to the Managing Director.
• To manage key deliverables and action points on behalf of the MD.
• To co-ordinate various key leadership meetings chaired by the MDMarket Complexity: KBL has a broad beverage portfolio, consisting of regional and local brands including soft drinks. East Africa has 3 significant regional beer players (SABM and Heineken) and our relationship with each not only includes some form of partnership (ranging from licensed brewing of our brands to profit sharing joint ventures), but also includes them as our competitors in different geographies. Premium spirits has experienced significant growth, and international companies are beginning to dial up their presence in East Africa.Top Accountabilities:
Organizing and Planning Key MD Meetings

• Organization, management and facilitation of key meetings and forums including KBL Exec meetings, EMT and other meetings.
  
• Preparing agendas for meetings.
  
• Efficient management of the MD’s diary & travel arrangements.
  
• Taking minutes and action points from the Exec and MD meetings
  

• Tracking follow-up actions and results.
  
• Constant up-dates on pertinent issues provide consistent support on general business management issues.
  

Production of Key MD Reports

• Coordinate MD board papers, presentations and Strategy papers
  
• Research, analyze, distil and cascade diverse sources of information to develop an understanding of the macroeconomic, social, political, beverage industry and competitive environments.
  
• Preparing, researching and documenting information for meetings as appropriate and as deemed necessary by MD.
  

Stakeholder Management

• Develop & maintain effective working relationships with key stakeholders including Corporate, Heads of BUs, Functions heads, key business partners and external stakeholders.
  

MD Strategic Projects

• Management, tracking and coordination of special MD projects.
  

Support the MD by providing visibility on key revenue growth management areas like sales, cogs etc.Qualification & Experience:University degree qualification or equivalent is required, with at least 2 years’ experience working in an FMCG environment.
Key functional capabilities required for this role are excellent relationship building and influencing skills, highly organised with ability to multi task, excellent written and verbal communication skills, particularly important for managing expectations with stakeholders and external suppliers.

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