VACANCY ANNOUNCEMENT (Ref No. NRS/70/082014)
LEGAL ASSISTANT
icipe — African Insect Science for Food and Health is an intergovernmental organisation funded by governmental aid agencies, UN organisations and private foundations to carry out research and training in environmentally sound and sustainable management of arthropods for improving health and agricultural productivity in the tropics. icipe has 400 staff to support its research and capacity building programmes located at various sites in Kenya and Ethiopia.
icipe wishes to urgently recruit a suitable person to fill the position of LEGAL ASSISTANT in the Legal Services Unit. The position is tenable in Duduville, Nairobi, Kenya. This is a two-year contract, with opportunities for renewal pegged on individual performance and availability of funds. A competitive compensation package will be offered to the right candidate. Only shortlisted candidates will be acknowledged.
Overall Purpose of the Job
Under the direct supervision of the Chief Legal Officer, the Legal Assistant will provide legal advice to the Centre’s management and staff on all matters pertaining to the institution’s staff, property, activities, rights and obligations.
Specific duties:
- Prepare
or assist in the preparation of legal opinions/advice on a wide
range of international public or private law issues, decisions
involving, inter alia, issues relating to privileges and immunities,
litigation, arbitration, interpretations and policies for the
organisation.
- Prepare
or assist in the preparation of complex documents such as
Agreements, Memoranda of Understanding and contracts with
governments, NGOs, and public and private entities, as well as in
the negotiation and settlement of claims and disputes.
- Organise,
file and maintain all legal documents such as contracts, project
agreements, Memorandum of Association, memos, records,
correspondence and reports, often confidential in nature.
- Track
and organise patents, contracts and trademarks.
- Maintain
contract database and record retention guidelines.
- Assist
the Chief Legal Officer in coordinating and scheduling a wide
variety of meetings, corporate events and on- and off-site Board
meetings, assist in making travel arrangements, arrange for
conference sites/rooms, prepare agendas and provide secretarial
services to the Centres’ Governing Council and other committees,
including preparation of background materials, summaries of issues
and views and meeting reports.
- Provide
assistance on arbitration, litigation and other claims before
arbitral and other tribunals or administrative proceedings,
including disciplinary cases, and track the status and calendar
deadlines for these matters.
- Interface
with various departments and communicate and coordinate with senior
officers and high level executives and contacts, both internally and
externally, in a professional and positive manner. Respond to issues
raised and work with the Chief Legal Officer and other employees to
resolve them.
- Conduct
or assist in conducting extensive legal research and analysis and
prepare legal documents/briefs, reports and correspondence.
- Undertake
basic or extensive review of legal documents, instruments, or other
material as required, identifying important issues, similarities
and/or inconsistencies.
- Assist
in the development and implementation of strategies aimed at
providing an enabling legal and regulatory framework that preserves
the integrity of the Centre while ensuring compliance to statutory
requirements in all its transactions.
- Assist
in managing and safeguarding the Centre’s Intellectual Property
Rights and real estate.
- Provide
or assist in providing legal advice on human resources matters and
review any administrative issues.
- Perform
any other duties as assigned.
- Knowledge
of government functions and processes to determine programme
compliance.
- Familiarity
with local rules of court and arbitral process.
- Knowledge
of the civil and/or common law legal systems and principles.
- Ability
to interpret and respond effectively to sensitive inquiries or
complaints.
- Explain
policies, procedures, rules, and/or regulations to employees, the
public, vendors, and Government agencies.
- Knowledge
of, and ability to apply, legal principles, concepts and procedures
and terminology for review, examination and processing of a range of
legal documents.
- Interpret
and apply legislative instruments, and develop and present results,
recommendations and opinions clearly and concisely.
- Bachelors
degree in Law (LLB)
- An
advocate of the High Court of Kenya
- Member
of the Law Society of Kenya
- Have
a minimum of 3 years experience in a busy law firm, company,
corporation or international organisation.
- Proficiency
in using software such as Microsoft Outlook, Word, Excel,
PowerPoint, SharePoint, and Adobe Acrobat.
- Experience
that demonstrates maturity, problem-solving skills, independent
judgment, ability to work well under pressure, and ability to manage
multiple conflicting priorities in a busy environment.
- Results-oriented
with excellent analytical skills, attention to detail, and
discretion in handling highly confidential information.
- Excellent
communication and interpersonal skills, and ability to interface
with tact and diplomacy at all levels within the organisation.
- Previous
experience working in a not-for-profit organisation will be an added
advantage.
This position reports to the Chief Legal Officer.
The selected candidate should be available to start as soon as possible.
HOW TO APPLY
All applications must arrive via email on or before the 3rd September 2014. Please quote the job reference number NRS/70/082014 on the email subject line. Interested applicants should submit: (a) a confidential cover letter, (b) detailed CV with names and addresses of 3 referees (including e-mail addresses, fax numbers), and (c) a one-page write-up on how you consider yourself suitable for the job, to:
LegalAssistant@icipe.org
ICIPE is an equal opportunity employer
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