Program Manager--Emergency Coordinator vacancy

Position Title: Program Manager II -Emergency Coordinator

Location/Country: South Sudan/JubaReports To: Head of Programs

Background/Summary:
In the newest country in the world, CRS’ South Sudan program operates in a complex and dynamic environment of natural and man-made emergencies. Hundreds of thousands of people throughout the country each year are impacted by devastating losses of crops, shelter, and livelihoods. Violent conflicts force tens of thousands of households into a state of internal displacement every year

CRS’ Emergency Preparedness & Response program provides support to emergency affected populations, with funding from CRS private funds, the UN Common Humanitarian Fund, Caritas Internationalis (CI) member organizations and the U.S. Office of Foreign Disaster Assistance (OFDA). Presently, CRS is responding to significant emergencies in parts of Jonglei State and the Abyei region. It is expected that these areas and others, particularly along the Sudan-South Sudan border, will continue to experience emergencies in the near future. CRS intends to substantially increase its response to these threats.

CRS coordinates emergency response activities with the seven Catholic dioceses in South Sudan and CI member organizations, often working through the newly established Caritas South Sudan (CSS). Responses are implemented both directly by CRS and through partners. After the emergency has passed, CRS’ Emergency Response team coordinates with other sectors (WASH, Health, Education, and Livelihoods) to design early recovery projects that will help re-build communities. CRS actively participates in the Non-Food Item and Emergency Shelter (NFI-ES) Cluster and coordinates emergency response activities with the local government to ensure the appropriate beneficiaries are reached and that emergency response activities are consistent with the government’s policies and practices.

CRS has played a facilitating role in the CI Emergency Appeal EA 19/2012. The aim of this Emergency Appeal (EA) is to build the capacity of the newly established Caritas South Sudan national and diocesan offices to provide access to basic needs such as water, food, shelter, health and education for the most vulnerable communities and households across South Sudan. Going forward, CSS will manage Appeals on their own, but CRS will need to respond and support CSS in implementation of certain projects, especially those related to emergencies.

Emergency Response is one of the Agency’s newly identified Strategic Programming Areas (SPA) and one of CRS South Sudan’s priority programming sectors. Given its projected emergency profile, the South Sudan Country Program is expected to receive a great deal of attention and resources to ensure it stands out as one of the premier responders to emergencies in country. This coupled with the current atmosphere of nation-building offers staff an excellent environment for learning and career advancement.

Program Goals:

• To provide timely and appropriate assistance in the short-term, providing emergency food, temporary shelter materials, and essential household and hygiene items through either market-based approaches or direct distributions, depending on the context
• To ensure that the emergency-affected individuals are provided with resources to recover from emergencies in the medium-term

Responsibilities:
Program Management:

• Lead and manage CRS South Sudan’s Emergency Response program in close collaboration with the CRS South Sudan senior management team, (HOP, M&E Coordinator, Business Development Manager, sectoral Program heads, DFAP COP) to facilitate effective program management of emergencies.
• Keep abreast of emergency needs and mobilize support and resources through frequent communication with stakeholders such as diocesan partners and the UN cluster.
• With the SMT, and based on a needs assessment, develop and implement a staffing and recruitment plan for an increased Emergency Response team
• Prepare concept papers and grant proposals, working closely with program staff, resource agencies, partners and communities to conduct needs assessments, project design etc.
• Develop strategies for mid-term resiliency programs in South Sudan.
• Ensure program quality through development and implementation of monthly or quarterly emergency project reviews, comprehensive M&E systems and partner capacity enhancement.
• Closely manage Emergency Program budgets and ensure spending is consistent with resources available. With the finance department, ensure budget holders are trained on budget management and meet CRS budgetary cycle deadlines.
• Prepare, or assist staff to prepare, regular program and financial reports for CRS, donors and partners as required, including updates for the regional sitrep on South Sudan Crisis Management.
• Enhance CRS and partner capacity in needs assessment, program planning, market-based emergency response approaches and monitoring.
• Ensure program compliance with all CRS and donor requirements.
• Support Program Managers/Officers and M&E officer to effectively implement, and strengthen M&E systems, following Propack III. Facilitate Real-Time Evaluations. Promote project reviews and other learning events.
• Work with program staff to promote CRS partnership principles and establish new partnerships that will further CRS emergency programming in South Sudan.

Staff Management:

• Supervise CRS Emergency Program Officer in South Sudan who assists with response activities, partner communication and partner management.
• Collaborate with heads of sector interventions in water and sanitation, livelihoods, education, health, peacebuilding, and the DFAP.
• Support staff through close attention to staff care, mentoring, and development and monitoring of CRS Performance Plans through coaching sessions and appraisals.
• Promote appropriate staff behavior in the field and a Do no Harm approach for a better understanding of local communities and the local working environment
• Integrate security management into program activities with particular attention to the strategy of acceptance and compliance of staff with security procedures

Representation:

• Maintain and strengthen contact with Donor Agencies, the UN cluster system, and other NGOs to ensure that interventions are coordinated with those of other agencies and meet local requirements.
• Represent CRS and share information regularly with local authorities, local partners, the UN, other NGOs and other appropriate networks.
• Support where appropriate UN contingency planning.
• Identify/negotiate funding opportunities and pursue strategic partnerships for ongoing emergency activities.

EMERGENCY COMPETENCIESThese are rooted in the mission, values, and principles of CRS and used by each staff working in emergencies to fulfill his or her responsibilities and to achieve the desired results.

• Communicates strategically under pressure
• Manages stress and complexity
• Actively promotes safety and security
• Manages and implements high-quality emergency programs

PROGRAM MANAGER COMPETENCIES:These are rooted in the mission, values, and principles of CRS and used by each program manager to fulfill his or her responsibilities and to achieve the desired results.

• Sets clear goals and manages toward them
• Collaborates effectively with staff and stakeholders
• Manages financial resources with integrity
• Applies program quality standards to project design and organizational learning

Key Working Relationships:Internal:CR, Head of Programming, Business Development Manager, M&E Coordinator, program managers, HRD, and regional PQ Team.External:Local and international NGOs, UN agencies, Partners and Donors.

Qualifications:

• Masters Degree in related field or equivalent experience
• Must have a minimum of three years program management experience with an international NGO in a similar capacity.
• Experience in emergencies and program planning and management.
• Demonstrated application of Emergency Standards.
• Demonstrated ability to work in partnership with local communities and NGOs as appropriate.
• Ability to represent CRS at high level coordination meetings with donors, local government, UN, and other international NGOs.
• Demonstrated leadership ability in strategic planning initiatives.
• Proven ability to develop proposals and write reports meeting donor requirements.
• Excellent analytical, management, communication and negotiation skills.
• Must be able to prioritize multiple work demands in high-stress environments and work effectively and efficiently with minimal supervision.
• Advanced computer literacy and proficiency in Microsoft Office (MS Word, Excel, etc.).
• Professional proficiency in French and English.

Other Requirements: Frequent travel to project sites, at least 30% of time.

Disclaimer Clause: This job description is not an exhaustive list of the skills, effort, duties, and responsibilities associated with the position

EOE/M/F/D/V

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