Administrative Officer – Research vacancy

Administrative Officer – Research vacancy
Job opening ID 126
Department: Office of Deputy Director General - Research
Posting title: Administrative Officer - Research
Designation: Administrative Officer - Research
Job Summary: Responsible for delivering consistently high-quality administration for research programme activities.
Deadline: 09/25/2014
Job Category: Nationally Recruited Staff
Roles and responsibilities
General Administration
• Support and coordinate major scientific events promoting ICRAF's research agenda.
• Support Deputy Director General-Research (DDG-R) in the management of Research Division through management of calendar, meeting support, management of ODDGR budget etc.
• Use business administration principles and processes to ensure smooth running of business workflows
• Schedule and manage donor visits to the DDG-R.
• In consultation with the Partnerships Directorate, prepare and manage contracts with partner institutions.
• In consultation with HRU, prepare contracts of employment for both regular and other staff in the research division.
• Oversee office operations to ensure a smooth workflow. Liaise with the operations units of ICRAF for various support services as required.
• Supports operations by planning, organizing, and implementing administrative systems.
Programme Administration
• Oversee and manage the capital assets of the ODDG-R.
• Coordinate weekly and monthly Research related meetings.
• Organise SD/Regions consultative meetings as required.
• Archive records and documents pertinent to the work of the research division.
• Ensure that information disseminated is complete, accurate, on time and logical.
Workshops & Travel
• Provide a leadership role in organizing logistics for workshops, meetings, and events and taking minutes of meetings.
• Handle travel bookings, requests and expense claims for ODDG-R staff in liaison with the ICRAF travel office and finance unit.
• Make payments and account for workshop expenses.
• Book meeting facilities.
Skill set • A minimum of degree in Business Administration with post graduate qualification in Project Management. A Master’s degree in relevant field will be an added advantage.
• At least 5 years work experience in a busy office planning and managing programmes, reporting and overseeing the administration function.
• Excellent organizational skills with demonstrated ability to execute tasks on time.
• Demonstrated ability to establish and maintain effective relationships and partnerships with key stakeholders both internally and externally.
• Strong interpersonal, communication, facilitation and presentation skills.
• Good computer skills with proficiency in MS office applications.
• Strong analytical and problem solving skills.
• A professional and flexible approach to work, with the ability to prioritize.
• Tactful, discrete and confidential, persuasive, sound and timely judgement.
• Sensitive to the delivery of strong customer service.
• Adherence to high quality of work with attention to detail.
• Ability to apply innovative and effective management techniques to maximize team performance.
• In-depth understanding of policies, practices, processes and standards for provision of advice and guidance on their impact on research program activities.
• Demonstrated knowledge in the budgeting process and monitoring.
Work experience 5 years
Advert Advert - Administrative Officer (Research).pdf
Duty station Nairobi, Kenya

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