UNEP Finance
and Budget Assistant vacancy
Job
Title: Finance
and Budget Assistant, G5
Department:
United
Nations Environment Programme
Deadline 4
March 2014
Job
Opening number:14-FIN-UNEP-33024-R-NAIROBI
(X)
Org.
Setting and Reporting
The
United Nations Environment Programme (UNEP) is the United Nations
system’s designated entity for addressing environmental issues at
the global and regional level. Its mandate is to coordinate the
development of environmental policy consensus by keeping the global
environment under review and bringing emerging issues to the
attention of governments and the international community for action.
UNEP’s Division of Early Warning and Assessment (DEWA) is
responsible for analyzing the state of the global environment,
providing early warning information and assessing global and regional
environmental trends to catalyse and promote international
cooperation and action on the environment.
This
post is located in UNEP/DEWA in Nairobi. Under the overall guidance
of the Director, DEWA and the direct supervision of the Fund
Management Officer, Programme Support Unit, the incumbent will
perform the following tasks:
Responsibilities
Budget:
•Assists
in the preparation of supporting documents (narrative and supporting
tables) with respect to finalization of cost estimates and budget
proposals, in terms of staff and non-staff requirements. •Supports
the Fund Management Officer in extracting information and generating
expenditure reports from computerized information system databases;
assists in preliminary analyses of the extracted information and the
reports generated, and highlights areas of concern for the attention
of the Fund Management Officer. •Assists in the development of
resource requirements for budget submissions and in the preparation
of budget performance submissions. •Researches/compiles data and
other information required by the Fund Management Officer in the
review and analysis of relevant proposals.
•Consolidates
data and provides support to Fund Management Officer with respect to
budget reviews of relevant intergovernmental and expert bodies.
•Assists the Fund Management Officer in the
preparation/finalization of finance and budget performance reports,
performing preliminary analysis of variances between approved budgets
and actual expenditures. •Prepares pre-encumbrances and obligations
in IMIS and review them to ensure that funds are available and the
correct account has been used. •Assists in drafting the initial
versions of the Financial Reports for submission to Donors and
legislative bodies.
•Assists
the Fund Management Officer with tabulation and data input for
project documents.
•Assists
in the financial backstopping of trust funds, including monitoring
the status of voluntary contributions, generating expenditure reports
from IMIS and monitoring reporting requirements by donors. •Assists
the Fund Management Officer in the issuance of allotments and related
staffing table authorizations. •Verifies accuracy of input data,
ensuring consistency of data in previous allotments to new allotments
issued. •Reviews draft reports, verifying overall accuracy,
consistency and uniformity in the presentation, and ensuring
comprehensiveness and compliance with the prescribed formats;
cross-checks consistency of figures in tables with the text of the
reports, and verifies references to other reports and documents,
bringing errors to the attention of the Fund Management Officer
concerned; ensures that all necessary corrections are incorporated in
the reports; co-ordinates with other finance and budget staff on
related issues during preparation of budget reports.•Verifies and
prepares payments to third parties, commercial entities, and Partners
as well as assists in the processing of payments to Governments and
vendors for good and services. This includes calculating, inputting,
and checking payments for correctness and communicating discrepancies
to supervisors. •Records and reconciles more complex accounting
transactions. •Examines and records financial transactions of
Offices-away-from-Headquarters /other UN organisations and prepares
remittances for disbursement. •Reconciles more complex bank
accounts in various currencies.
•Drafts/prepares
memoranda and/or faxes to various offices, departments and overseas
offices.
General:
•Keeps
up-to-date on documents/reports/guidelines that have a bearing on
matters related to programme budgets, ensuring compliance with
intergovernmental recommendations and decisions as well as with
United Nations policies and procedures. •Drafts routine
correspondence with respect to enquiries related to relevant
financial and budget matters.
•Maintains
and keep up-to-date files. •Provides administrative support to the
Chief of the Programme Support Unit and/or Fund Management Officer.
•Responds to queries from staff members and third parties.
•Performs other related duties, as assigned
Competencies
PROFESSIONALISM:
Knowledge of, and ability to apply financial rules, regulations and
procedures in the UN environment. Ability to maintain accurate
records, review and interpret financial and accounting data. Ability
to identify and resolve finance and accounting discrepancies and
operational problems. Shows pride in work and in achievements;
demonstrates professional competence and mastery of finance and
accounting. Is conscientious and efficient in meeting commitments,
observing deadlines and achieving results; is motivated by
professional rather than personal concerns; shows persistence when
faced with difficult problems or challenges; remains calm in
stressful situations. Commitment to implementing the goal of gender
equality by ensuring the equal participation and full involvement of
women and men in all aspects of work.
•TEAMWORK:
Works collaboratively with colleagues to achieve organizational
goals; solicits input by genuinely valuing others’ ideas and
expertise; is willing to learn from others; places team agenda before
personal agenda; supports and acts in accordance with final group
decision, even when such decisions may not entirely reflect own
position; shares credit for team accomplishments and accepts joint
responsibility for team shortcomings.
•PLANNING
AND ORGANIZING: Develops clear goals that are consistent with agreed
strategies; identifies priority activities and assignments; adjusts
priorities as required; allocates appropriate amount of time and
resources for completing work; foresees risks and allows for
contingencies when planning; monitors and adjusts plans and actions
as necessary; uses time efficiently.
•ACCOUNTABILITY:
Takes ownership of all responsibilities and honours commitments;
delivers outputs for which one has responsibility within prescribed
time, cost and quality standards; operates in compliance with
organizational regulations and rules; supports subordinates, provides
oversight and takes responsibility for delegated assignments; takes
personal responsibility for his/her own shortcomings and those of the
work unit, where applicable
Education
Completion
of secondary education or equivalent is required. Supplementary
training in finance or accounting qualification would be an asset
Work
Experience
Five
years of experience in finance, budget and accounting in
international organisations. Practical experience in an ERP
accounting and finance system and IPSAS is an asset. Experience in
the United Nations is an asset
Languages
English
and French are the working languages of the United Nations
Secretariat. For the post advertised, fluency in oral and written
English is required. Knowledge of another official United Nations
language is an advantage.
Special
Notice
Appointment
against this post is on a local basis. External candidates will be
considered only when no suitable internal candidate from the duty
station is identified. The candidate is responsible for any travel
expenses incurred in order to take-up the appointment. Staff members
are subject to the authority of and assignment by the
Secretary-General. All staff are expected to move periodically to new
functions in their careers in accordance with established rules and
procedures. 1. All applicants are strongly encouraged to apply
on-line as soon as possible after the job opening has been posted and
well before the deadline stated in the job opening. On-line
applications will be acknowledged where an email address has been
provided. 2. If you do not receive an e-mail acknowledgement within
24 hours of submission, your application may not have been received.
In such cases, please resubmit the application, if necessary. If the
problem persists, please seek technical assistance through the
Inspira "Need Help?" link
United
Nations Considerations
The
United Nations shall place no restrictions on the eligibility of men
and women to participate in any capacity and under conditions of
equality in its principal and subsidiary organs. (Charter of the
United Nations - Chapter 3, article 8). The United Nations
Secretariat is a non-smoking environment.
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