Legal assistant vacancy

Legal assistant vacancy
VACANCY ANNOUNCEMENT (Ref No. NRS/70/082014)
LEGAL ASSISTANT
icipe — African Insect Science for Food and Health is an intergovernmental organisation funded by governmental aid agencies, UN organisations and private foundations to carry out research and training in environmentally sound and sustainable management of arthropods for improving health and agricultural productivity in the tropics. icipe has 400 staff to support its research and capacity building programmes located at various sites in Kenya and Ethiopia.
icipe wishes to urgently recruit a suitable person to fill the position of LEGAL ASSISTANT in the Legal Services Unit. The position is tenable in Duduville, Nairobi, Kenya. This is a two-year contract, with opportunities for renewal pegged on individual performance and availability of funds. A competitive compensation package will be offered to the right candidate. Only shortlisted candidates will be acknowledged.
Overall Purpose of the Job
Under the direct supervision of the Chief Legal Officer, the Legal Assistant will provide legal advice to the Centre’s management and staff on all matters pertaining to the institution’s staff, property, activities, rights and obligations.
Specific duties:

• Prepare or assist in the preparation of legal opinions/advice on a wide range of international public or private law issues, decisions involving, inter alia, issues relating to privileges and immunities, litigation, arbitration, interpretations and policies for the organisation.
  
• Prepare or assist in the preparation of complex documents such as Agreements, Memoranda of Understanding and contracts with governments, NGOs, and public and private entities, as well as in the negotiation and settlement of claims and disputes.
  
• Organise, file and maintain all legal documents such as contracts, project agreements, Memorandum of Association, memos, records, correspondence and reports, often confidential in nature.
  
• Track and organise patents, contracts and trademarks.
  
• Maintain contract database and record retention guidelines.
  
• Assist the Chief Legal Officer in coordinating and scheduling a wide variety of meetings, corporate events and on- and off-site Board meetings, assist in making travel arrangements, arrange for conference sites/rooms, prepare agendas and provide secretarial services to the Centres’ Governing Council and other committees, including preparation of background materials, summaries of issues and views and meeting reports.
  
• Provide assistance on arbitration, litigation and other claims before arbitral and other tribunals or administrative proceedings, including disciplinary cases, and track the status and calendar deadlines for these matters.
  
• Interface with various departments and communicate and coordinate with senior officers and high level executives and contacts, both internally and externally, in a professional and positive manner. Respond to issues raised and work with the Chief Legal Officer and other employees to resolve them.
  
• Conduct or assist in conducting extensive legal research and analysis and prepare legal documents/briefs, reports and correspondence.
  
• Undertake basic or extensive review of legal documents, instruments, or other material as required, identifying important issues, similarities and/or inconsistencies.
  
• Assist in the development and implementation of strategies aimed at providing an enabling legal and regulatory framework that preserves the integrity of the Centre while ensuring compliance to statutory requirements in all its transactions.
  
• Assist in managing and safeguarding the Centre’s Intellectual Property Rights and real estate.
  
• Provide or assist in providing legal advice on human resources matters and review any administrative issues.
  
• Perform any other duties as assigned.
  

Knowledge required for performing the job:

• Knowledge of government functions and processes to determine programme compliance.
  
• Familiarity with local rules of court and arbitral process.
  
• Knowledge of the civil and/or common law legal systems and principles.
  
• Ability to interpret and respond effectively to sensitive inquiries or complaints.
  
• Explain policies, procedures, rules, and/or regulations to employees, the public, vendors, and Government agencies.
  
• Knowledge of, and ability to apply, legal principles, concepts and procedures and terminology for review, examination and processing of a range of legal documents.
  
• Interpret and apply legislative instruments, and develop and present results, recommendations and opinions clearly and concisely.
  

Requirements/Qualifications:

• Bachelors degree in Law (LLB)
  
• An advocate of the High Court of Kenya
  
• Member of the Law Society of Kenya
  
• Have a minimum of 3 years experience in a busy law firm, company, corporation or international organisation.
  
• Proficiency in using software such as Microsoft Outlook, Word, Excel, PowerPoint, SharePoint, and Adobe Acrobat.
  

Other desirable attributes:

• Experience that demonstrates maturity, problem-solving skills, independent judgment, ability to work well under pressure, and ability to manage multiple conflicting priorities in a busy environment.
  
• Results-oriented with excellent analytical skills, attention to detail, and discretion in handling highly confidential information.
  
• Excellent communication and interpersonal skills, and ability to interface with tact and diplomacy at all levels within the organisation.
  
• Previous experience working in a not-for-profit organisation will be an added advantage.
  

Reporting:
This position reports to the Chief Legal Officer.
The selected candidate should be available to start as soon as possible.
HOW TO APPLY
All applications must arrive via email on or before the 3^rd September 2014. Please quote the job reference number NRS/70/082014 on the email subject line. Interested applicants should submit: (a) a confidential cover letter, (b) detailed CV with names and addresses of 3 referees (including e-mail addresses, fax numbers), and (c) a one-page write-up on how you consider yourself suitable for the job, to:
LegalAssistant@icipe.org

ICIPE is an equal opportunity employer

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Facilities and assets manager vacancy

Facilities and assets manager vacancy
VACANCY ANNOUNCEMENT (Ref. No. NRS/73/082014)
FACILITIES AND ASSETS MANAGER
icipe — African Insect Science for Food and Health is an intergovernmental organisation funded by governmental aid agencies, UN organisations and private foundations to carry out research and training in environmentally sound and sustainable management of arthropods for improving health and agricultural productivity in the tropics. icipe has 400 staff to support its research and capacity building programmes located at various sites in Kenya and Ethiopia.
icipe wishes to urgently recruit a suitable person to fill the position of FACILITIES AND ASSETS MANAGER in the Physical Plant and Services Department.
The position is tenable in Nairobi, Kenya at the icipe Duduville campus. This is a two-year contract, with a possibility of extension after successfully completing a six-month probation period of the first contract. A competitive compensation package will be offered to the right candidate. Only shortlisted candidates will be acknowledged.
Overall purpose of the job

• Overall management of all icipe facilities, plants and equipment within Kenya.
  
• Ensure first class state of facilities through systematised processes and proper management of a team of in-house staff and a group of outsourced service providers.
  
• Sustain continuous improvement in, and provision of, efficient, economic and effective services.
  

Responsibilities:
A) Developing and implementing assets care strategies for all icipe facilities and equipment:

• Build facilities and physical infrastructure, including road pavements, yards and farms; review and advise on technical issues in regard to assets development, design and construction; oversee maintenance operations.
  
• Plant and machinery development, installation and maintenance, including of research equipment, motor vehicles, building-heating, ventilation and air-conditioning systems, electrical and plumbing systems and other general equipment as found in the Guest Centres, kitchens, residential houses and hostels.
  
• Manage the outsourcing of contracted service providers for civil works and building projects equipment and facilities, grounds maintenance and office cleaning.
  
• Delivery of optimal and efficient space, facilities and equipment so as to ensure effectiveness of each full cost recovery programme.
  
• Ensure cost-effectiveness, quality and timely delivery of all technical services in line with clients’ requirements.
  
• Manage risk evaluation and mitigation.
  
• Ensure green environmental sustainability activities are implemented.
  
• Manage resources to ensure value for money.
  
• Handle budgeting and budgetary control.
  
• Motivate staff to deliver their maximum productivity.
  

B) Financial Management:

• Prepare annual budgets, monitoring performance and controlling to ensure budgets are not exceeded.
  
• Maximise space utilisation within icipe.
  
• Ensure proper use of the Centre’s assets under his/her control and efficient use of resources (people, materials and equipment) to cut waste.
  
• Provide support to supply chain through provision of accurate internal cost estimates for projects and other works.
  
• Develop and implement cost-cutting initiatives geared to reducing costs of offering engineering facilities and other operations services.
  
• Actively participate in price negotiation with suppliers and other service providers.
  
• Review supplier invoices and recommend for payment.
  
• Track projects and maintenance of budgets, and ensure there is no overspending.
  

C) Project management:

• Oversee and coordinate the construction of facilities from inception through to completion.
  
• Develop long-term capital replacement plans for buildings and equipment.
  
• Plan budgeting and implement engineering and facilities capital projects.
  
• Review design drawings, specifications and other documents to ensure alignment with scope of work, icipe standards, finishing standards and compliance with fire, life and safety requirements.
  
• Plan and coordinate office alterations, refurbishments and/or moves as dictated by business need.
  
• Effectively manage project resources to ensure projects are completed on time and at cost.
  

D) Maintenance management:

• Develop and implement maintenance plans for all facilities including equipment, plant, buildings, roads, grounds and other infrastructure; continuously review and ensure the desired balance between internal execution and outsourcing.
  
• Develop framework contacts for outsourced maintenance service providers and manage them.
  
• Coordinate maintenance of equipment with service contracts.
  
• Ensure preparation of monthly preventive maintenance compliance schedules.
  
• Manage resources to ensure value for money.
  
• Manage SLAs between Engineering and Labs as well as other stakeholders.
  

E) Customer service:

• Ensure customer requirements are promptly met.
  
• Resolve customer queries and complaints.
  
• Introduce a customer complaints tracking register and make use of surveys and analysis to improve customer service.
  

F) People management:

• Manage day-to-day matters affecting Facilities and Physical Plants Units, including resolving conflicts, listening, representing and showing respect to colleagues.
  
• Hold regular meetings with staff and receive direct reports.
  
• Train, develop, empower and motivate staff to deliver their maximum productivity.
  

G) Supplier/Stakeholder relations:

• Ensure good supplier relations are maintained, resolve conflicts, solve any problems noted by supervisor, and display professionalism.
  
• Ensure win-win negotiations are carried out with suppliers to ensure sustainable mutual gains for both icipe and the supplier organisations.
  

H) Performance reporting:

• Track engineering, facilities and projects performance KPIs and regularly submit performance reports.
  
• Carry out tracking of continuous improvement initiatives.
  
• Track key performance indicators.
  

Knowledge required for performing the job

• Competence in integrated facilities management.
  
• Ability to manage multiple and/or complex issues.
  
• Possess performance management, creativity and initiative, analytical, planning, people management, supplier management, commercial/business, team orientation, effective communication, and change management skills.
  

Requirements/Qualifications:

• The Facilities Manager will possess at least a 2nd Class honours upper division bachelor’s degree in engineering, either in civil, mechanical or electrical/electronics engineering.
  
• Appropriate training in financial and business systems.
  
• He/she will also be conversant with Microsoft packages, MS Project and ERP application software.
  
• The ideal candidate would have started their career in engineering but have progressed into general management from where they have gained business acumen in problem-solving, decision-making and good judgement.
  
• He/she shall demonstrate a track record of experience in integrated facilities management with over 5 years at senior management level.
  
• The jobholder will have interpersonal and problem-solving skills, patience, conflict management skills, diplomacy, and willingness to listen and respect other colleagues as a member of a wide team in a multifaceted and multicultural organisation.
  

Other desirable attributes:

• High degree of organisation, adaptability and prioritisation.
  
• Track record of exemplary leadership qualities is essential.
  

Reporting
This position reports to the Director of Finance and Administration.
The selected candidate should be available to start as soon as possible.
HOW TO APPLY
All applications must arrive via email on or before the 3^rd September 2014. Please quote the job reference number NRS/73/082014 on the email subject line. Interested applicants should submit: (a) a confidential cover letter, (b) detailed CV with names and addresses of 3 referees (including e-mail addresses, fax numbers), and (c) a one-page write-up on how you consider yourself suitable for the job, to:
FacilitiesManager@icipe.org
icipe is an Equal Opportunity Employer

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Logistics Specialist vacancy

Logistics Specialist vacancy
Job Number 1992992
Business GE Healthcare
Business Segment Healthcare Global Services
About Us
GE (NYSE: GE) works on things that matter. The best people and the best technologies taking on the toughest challenges. Finding solutions in energy, health and home, transportation and finance. Building, powering, moving and curing the world. Not just imagining. Doing. GE works. For more information, visit the company's website at www.ge.com
Posted Position Title Logistics Specialist
Role Summary/Purpose The Logistics Specialist is responsible for managing shipments, reporting transportation metrics, identifying trends across global transportation methods and practices, providing visibility through projects and tools, ensuring that internal customers needs are met and that company policy and international trade compliance regulations are adhered to.
Essential Responsibilities
• Continuous internal communication with global pole managers/transportation teams • Implementation of tools and dashboards for metric visibility and communication • Analysis of transportation spend and tie to the financial ledger • Drive data analysis and business case development for key projects • Coordinating and communicating shipment delivery requirements with freight forwarders • Primary contact for global affiliates in reference to the logistics process • Responsible for timely, accurate and complete record keeping • Support standardization of transportation processes across the region • Working cross-functionally with sourcing, operations, supply chain and finance to identify improvement opportunities and implement successful changes. • Support warehousing optimization/Lean projects Quality Specific Goals: 1. Aware of and comply with the GEHC Quality Manual, Quality Management System, Quality Management Policy, Quality Goals, and applicable laws and regulations as they apply to this job type/position 2. Complete all planned Quality & Compliance training within the defined deadlines 3. Identify and report any quality or compliance concerns and take immediate corrective action as required. 4. Proficient knowledge, understanding and leadership for International Trade Compliance, identify, report and resolve any trade compliance issues. 5. Proficient knowledge, understand and leadership for operating within security programs such as CTPAT and AEO to ensure that warehousing, packaging and transportation requirements are met.
Qualifications/Requirements
1. Bachelor's Degree and 2 years of experience working in logistics, engineering, or supply chain management; OR a High School diploma/GED and 5 years of work experience in logistics, engineering, or supply chain management 2. Experience in logistics or supply chain modeling & simulation. 3. Proven ability to meet deadlines in a fast paced changing environment. 4. Ability to work effectively in a cross-functional, global team environment 5. Willing to travel domestically and internationally up to 10% of time. Preferred 1. Bachelors in Logistics, Engineering or Supply Chain 2. Demonstrated logistics leadership of multiple facilities in a similar industry 3. Proven ability to work on cross-functional, multi-cultural teams 4. Excellent project management, communication and analytical skills 5. Ability to energize, develop and influence at all levels within an organization 6. Creates energy to deliver company goals through creation and comprehensive communication of practical "hands-on" operational plans and strategies 7. Proven growth leadership skills demonstrating clear perspective and understand factors impacting GEHC businesses and our suppliers. 8. Solid communication and analytical skills, including experience with communicating with others from different countries and cultures.
Desired Characteristics N/A

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