Position
Title:
Deputy Director/Operations Management –WASH Results Program
Dept/Location:
Nairobi,
Kenya
Reports
To:
Program Director – Wash Results Program
This
position is contingent upon CRS being awarded the contract and
acceptance of candidate by donor.
About
CRS:
Catholic Relief
Services carries out the commitment of the Bishops of the United
States to assist the poor and vulnerable overseas. Our Catholic
identity is at the heart of our mission and operations. We welcome as
a part of our staff and as partners people of all faiths and secular
traditions who share our values and our commitment to serving those
in need.
Overview:
Catholic
Relief Services (CRS) seeks a Deputy Director/Operations Management
(DD/OM) for a recently released 4-year Water, Sanitation, and Hygiene
(WASH) Results Program from Department for International Development
(DFID).The DD/OM will provide the financial and contract management
leadership to a multi-country consortium of international and
national development partners for a program to increase access to
water, sanitation, and hygiene services to target populations in up
to five countries.
The DFID WASH
Program (WRP), in support of the UK government’s commitment to the
Millennium Development Goals (MDGs), aims to reach 1 million people
by December 2015 with water, sanitation and hygiene interventions,
and scaling up system strengthening and capacity building by March
2018. The contract will target poor urban, peri-urban and rural
populations who are without access to these improved WASH services,
and who are located in low income countries across Africa and Asia
which are currently off-track in meeting their MDGs in WASH. The
program will focus on the five dimensions of functional,
institutional, financial, environmental and equity sustainability. It
will complement existing DFID, national government, and civil society
policies and approaches in the target countries.
The DD/OM will be
responsible for overseeing the establishment and implementation of
the robust financial systems, procedures, and practices required to
manage the WRP across implementing and resource partners, country
projects, and complex operational environments. S/he will provide
oversight for the financial management, forecasting, and reporting
for the program, including the submission of timely and accurate
performance and financial reports and the monitoring of budget
expenditures and reimbursements based on deliverables and contract
requirements.
Responsibilities:
In
close coordination with the implementing country programs’ finance
departments, identify, assess and resolve financial management
issues that pertain to WRP to support full attainment of program’s
results.
Assist
and guide the WRP country project staff in the implementation of
finance systems, tools, and processes required for the achievement
of program’s results.
In
close collaboration with the Program Director and program country
managers, develop annual program budgets.
Develop
and implement program budget monitoring and forecasting systems that
enable linking the program milestones and results with the reporting
and invoicing mechanism.
Develop
and implement invoicing systems that enables timely and accurate
submission of invoices to the donor to ensure effective cash flow
management.
In
coordination with country and regional staff, monitor contract
spending and M&E systems to ensure timely expenditures and
invoicing for reimbursements.
In
close collaboration with the program country managers, maintain a
cash forecasting system adapted to the payment by results funding
mechanism and timely communicate cash needs to country program
finance department to ensure adequate funds are available to meet
program requirements.
Plan
and undertake regular visits to project country.
In
collaboration with Program Director, and program country managers,
ensure program compliance with administrative and financial
requirements of donor contract and partner sub-contracts.
Prepare
and provide monthly financial management reports to the Program
Director.
Conduct
internal reviews for the field sites every three months, to ensure
that all financial and administrative procedures are carried out in
line with CRS and donor regulations.
Provide
support, training and advice to project staff on finance and
administrative related issues, as required.
Monitor
implementation of action/corrective action plans relative to both
internal and external audit and report back to relevant managers.
In
close collaboration with country program finance, logistics, and
supply chain departments, take an active role in inventory planning
and management, and record keeping of all equipment purchased.
In
close collaboration with Regional and country programs Management
Quality teams, ensure timely closure of audit recommendations
related to the program.
Agency-wide
Competencies (for all CRS Staff):
These
are rooted in the mission, values, and guiding principles of CRS and
used by each staff member to fulfill his or her responsibilities and
achieve the desired results.
Supervisory
Responsibilities:Both
CRS and Consortium staff members at the country level.
Key
Relationships:
Internal:
Program
Director, Deputy Director of Technical Consortium staff, EARO Program
Quality, Management Quality, and Finance staff External:
Consortium
agencies, DFID Mission and UK, consortium staff, other stakeholders
Qualifications:
Master’s
in business administration, finance, accounting, human resources, or
other relevant field.
Minimum
five years’ finance
and contract management experience
with a non-profit, development, and/or humanitarian organization,
preferably for large, complex development programs. At least two
years of this should be in a developing country outside candidate’s
country of origin.
Proven
ability to manage the finance and contractual components of
high-value programs (USD 15+ million)
Previous
experience with DFID-funded development programs or familiarity with
DFID regulations strongly preferred
Experience
with financial and reporting requirements of ‘Payment by Results’
and contracting mechanisms is a plus
Knowledge
of Sun Systems is an advantage
Strong
ICT skills (including proficiency in the use of MS Office) desired
Excellent
English language oral and written communication skills required
·Be
able to travel 30% of program life
Disclaimer
Clause:
This job description is not an exhaustive list of the skill, effort,
duties and responsibilities associated with the position.
Note:
This
position is contingent upon CRS being awarded the contract and
acceptance of candidate by donor.
Only
selected candidates that meet the requirements will be notified.
EOE/M/F/D/V
